Minutes of Committee Meeting
Spring 2009

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Tuesday 7th April 2009

Present: Margaret Ormonde, Diana Hartrup, Barry Prior, Kate Manton, Jill Verran, Bill Harper, Bob Cruikshank (25th Anniversary and AGM), Carol Gibson.

1. Apologies Cathi Edwards, Vera Bodman,Tara Taylor.

2. Minutes of the last meeting (Tuesday 3rd February 2009) were approved.

3. Matters arising:

25th Anniversary celebrations
BP gave update.

We should be able to set up Friday evening after 4pm, with half the hall available Sat am and the rest after 1pm.

Borrowing chairs from the Church – hopefully these can be transferred Fri evening (BC offered help).

Agreed we need 2 12” x 12” cakes (approx cost £80 + gift for maker), cater for 150 for sparkling wine. BP to approach Budgens for assistance with catering.

School has display panels and tables which we can borrow.

JV to let MO have list of non-members on email list to invite to the event, MO to send out invitations in the post (BP/CG volunteered to help if required).

PLI and temporary event licence now in place. St John’s Ambulance will attend.

Stands: CADRA, Friends of Clayfield Copse, WADRA, police and maybe one or two more.

Programme: Mayor arrives 2.00, 2.30 jazz band, 3.00 children’s dance, 3.30 jazz band, 4.00 children’s entertainer, 4.30 free to circulate and look at displays.

Help will be needed with: Moving chairs from church (BC to help); put display boards up, cutting and serving cakes, serving other refreshments (BC in charge of catering), manning displays, clearing up afterwards. MO will ask for volunteers at AGM.

KM to draft press release for Reading papers and Henley Standard.


AGM
BC catering for 40, glasses and wine are ordered, will buy nibbles. BC/BH to put up posters to advertise AGM. Committee to arrive for 7.30.


Maintenance of signs and seats
BP/BH to do when weather warmer.


Emmer Green School safety
no response to ad for school crossing post, will be followed up after the Easter holidays.

Web Address
www.egra.co.uk has been purchased and secured. The webmaster would like to set up an independent site and is investigating a suitable host. In the meantime original site is still functioning.


137/138 Bus route
Timetables operate from 20th April. Direct route No.2. New No.28 - 4 x per day to include Marchwood Avenue loop.


Planning
Tennis Clubhouse given go ahead.
Emails sent re minor planning applications have not been answered.
South Oxfordshire planning strategy – generally impact is north of Henley, 2 possible areas of concern nearer to Emmer Green are Chambers Copse and end of Highdown Avenue, where landowners have suggested land for development.


Recycling Plant Visit
Successful. MO may arrange an evening visit. Also suggested Mansion House, London as another possible venue for future outing.


Committee vacancies
No-one has come forward, MO to appeal at AGM.


4. Treasurer’s Report

New auditor found (thanks to DH). JV queried if subs will cover additional annual cost of insurance. BH will provide information for next meeting, agreed no need to increase subs at present.

Subs
JV handed out list of non-payers for subs and asked committee to chase those they could, or let her know when people have moved.


5. Feedback from Committees

NAG (Neighbourhood Action Group) Meeting
MO attended last meeting. No further meetings until current chair has resolved various issues such as a venue, attendance, funding for newsletter.

Safer Caversham Forum
No-one available to attend, next meeting: Monday 13th July (VB)

NYRP
TT attended but not present to give feedback.


6. Any other business

None.


7. Date and venue of next meeting

Wednesday 3rd June 2009 at BP house, 35 Kiln Road at 7.30 pm.