Wednesday 2nd April
Present: Margaret Ormonde,
, Diana Hartrup, Bill Harper, Barry Prior, Kate Manton, Tara Taylor,
1. Apologies Vera Bodman, Ben Cosh
2. Minutes of the last meeting (Tuesday 26th February 2008) were
3. Matters arising:
EGRA Functions and Responsibilities
thanked for providing the comprehensive list of functions and responsibilities.
the following: (1) volunteers to be requested at the AGM (copies
of the list to be provided to the meeting); (2) planning vacancy
is the most crucial to fill. MO has approached some members but committee
agreed to wait for outcome of AGM before taking any further action.
Committee Roles Update
BP is taking over the role of vice-chairman
from TT, who will stay on the committee. JV proposing to email members
in the vicinity of Kidmore End Road to take over Ben’s newsletter
deliveries, in the light of his being unable to continue his round.
Change to Constitution
MO proposed change to 6 meeting per
year and formalisation of committee support role. However, it was
felt that the existing constitution allowed for these anyway so no
Safeguarding the future
MO proposed that written
procedures and policies are required so that new committee members
providing committee support are aware of what is required, key contacts
etc. Committee agreed, provided that they are kept simple and not
too prescriptive. Agreed to wait until any new members join the committee
after the AGM.
MO to highlight those which require a response, with
a date by which to respond – to be included in the subject
line of the email.
(1) Bob Cruickshank has agreed to attend
AGM and will do refreshment duty. Helpers on night and for back-up
(2) KM to conduct health and safety assessment for AGM venue and
provide a written report. (3) MO to contact Tina Heaford (speaker)
re her requirements.
25th Anniversary Celebrations
Hall booked by MO (KM to visit),
BP has booked jazz band (will receive £50 donation), TT to
contact entertainer. Need to ask residents at AGM if they have photos
for last 25 years.
Hill School have confirmed they would be happy
to receive a cheque for £25 to buy a book(s) on the history
of Reading. BH to send cheque.
Defer to next meeting
4. Treasurer’s Report
BH reported that 2007 accounts successfully audited.
5. Feedback from Committees
NAG (Neighbourhood Action Group) Meetings.
MO contacted by resident
re anti-social behaviour at the recreation ground. VB took her to
the NAG meeting and MO will take to the next one the next one, together
with the Chair of Emmer Green School PTFA, who has concerns about
(1) BP attended public hearing at RBC on 26th February, having liaised
with CADRA beforehand. Both organisations thinking on similar lines.
(2) BP replied on behalf of EGRA re consultation on Oxford Road relief
road which came out in March. Our response went in jointly with CADRA
and WADRA, expressing concern over additional traffic through Caversham
EGRA has responded to Chalgrove Way development proposals in conjunction
with local residents. MO has response from RBC that it was not certain
it would go to committee. Cllr Bob Green promised to recommend it
does, unless rejected by delegated officer. EGRA and residents who
had already written in, would then have a chance to present in person.
7. Any other business
Honorary life membership for ex chairmen
proposed that ex chairmen (and spouse) be offered honorary life membership.
to write. JV to ascertain if they would be due a refund on subs already
Children crossing Peppard Road
KM expressed concern over
safety of children crossing Peppard Road opposite Surley Row. KM
to write to local councillors on behalf of EGRA.
New display stands
MO showed committee new display stands
with display she put together for the CADRA event. Planning to do
similar for the AGM and 25th Anniversary event. Committee approved.
8. Date and venue of next meeting
Tuesday 13th May at BP house,
35 Kiln Road at 8 pm.